- 1. Do Internal Auditors have to comply with any professional ethics requirements?
Yes. Like most professionals, members must adhere to a code of ethics as part of following The ICAI / IIA Standards. In addition, other professional certifications that practitioners may hold typically require adherence to a standard of ethics.
In addition to professional ethics requirements, the organization in which Internal Auditors are employed may have its own specific code of conduct, rules of behaviour and other ethical requirements that Internal Auditors need to be aware of, must comply with and may at times be responsible for validating compliance with.
- 2. How much should a Company spend on Internal Audit?
The cost, focus and size of Internal Audit Function should be tailored to each company's individual needs. In addition, a company's written Internal Audit Charter, approved by the Audit Committee, will impact the amount of annual Internal Audit investment. The amount invested should depend on the level and complexity of risk a company faces, its industry profile and the responsibilities given to the Internal Audit Function.
Depending upon the strategy, risk and scope of Internal Audit work, it is not uncommon for cost to fluctuate based upon significant events or changes that expose an organization to additional risks.
- 3. How do we start an Internal Audit Function?
- 4. What are the pros and cons of outsourcing / co-sourcing Internal Audit?
Earlier, most company Internal Audit function were staffed primarily in-house with full-time, dedicated employees. This structure worked adequately and can still be effective today, but only if full-time Internal Auditors possess all the skills needed to address key business risks faced by the organization. If this is not the case, then the Internal Audit function places its employer company at risk by not being able to address adequately the key risks that it has been asked to audit.
As the concept of "core competency" gained more attention, companies evaluated many of their business functions and the potential for outsourcing them. Payroll, benefits, real estate, printing, information systems operation and maintenance, and even aspects of design or manufacturing, among other functions, were considered. Many companies found clear and tangible benefits, positive return on investment (ROI), and improved service levels as a result of outsourcing. In some cases, capital expenditures were reduced and the cost of these functions became more variable. Internal Audit functions were a part of this analysis, and several new Internal Audit outsourcing and co-sourcing organizations, including the large accounting firms, created new structures to provide such services.
Given the dynamic risk environment, it is unlikely that a majority of Internal Audit functions have the continuous in-house capability to adequately address every risk they and their organizations must face. Thus, contracting, partnering or working with outside organizations that can provide specialized resources improves an Internal Audit function's ability to address risks and meet customer expectations. Additionally, these co-sourcing arrangements often assist in the knowledge transfer process to in-house resources, raising the level of competency of the function's full-time employees.
Benefits of outsourcing include :
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Quick start-up of the function and execution of work, including already-developed methodologies and audit tools provided by the outsourcing organization |
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A variable-cost arrangement rather than a fixed-cost function |
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Access to a greater number and wider range of resources |
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Potentially greater objectivity and independence |
Ultimately, deciding whether to outsource Internal Audit is not a matter of considering the general pros and cons. Instead, each company should ask:
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If we currently do not have an Internal Audit function, are we better off taking the time and effort to start our own in-house Internal Audit function? Or should we initially outsource it to gain quick start-up and access to a greater level of expertise and broader level of resources, and then monitor this decision and delivery model to ensure it is effective? |
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If we already have an Internal Audit function, do we have the resources we need to effectively address all of the key risks we face and in which Internal Audit should be involved? Do we need to have all of these resources in-house all of the time? Might we be better off considering an arrangement to have one or more outside organizations assist us with addressing our risks? |
There are many excellent Internal Audit functions consisting of primarily in-house, fully dedicated employee resources. What makes these functions most valuable, effective and appropriate, however, is recognition of their own limitations. Many large Internal Audit functions (more than 25 full-time employees) recognize that in today's complex business environment, it would be cost-prohibitive to have all of the right resources at hand all of the time. They also understand that various forms of co-sourcing arrangements have benefited them greatly along with the companies, management and audit committees they serve.
- 5. Are there specific performance measures for Internal Auditing?
- 6. What is an Integrated Audit?
A good way to think about an integrated audit is that it encourages a holistic approach to the internal audit process. To fully incorporate integrated auditing into an internal audit approach, auditors must be able to understand and assess the risks the organization faces at the strategic, operational and tactical levels. They also need to know about corporate governance, risk management and control models. Internal audit functions should consider moving toward using this audit approach if they are not already doing so.
In the past, the term "integrated audit" was used to describe performing a single audit to address both automated and manual controls and related risks at the same time. These days, the term refers to audits of internal control that are integrated not just across the process and IT areas, but also across all three spheres of: financial reporting, regulatory compliance and operational effectiveness and efficiency.
- 7. How can management utilize Internal Audit most effectively?
Internal audit represents a valuable resource to management as it seeks to meet business objectives, especially as it relates to the objectives of internal control: efficiency and effectiveness of operations, reliability of financial reporting, compliance with applicable laws and regulations, and the safeguarding of assets.
Each company's Internal Audit function possesses unique individuals, skills and competencies, which management needs to understand and use effectively in helping meet its objectives. Internal Audit should not be a function for the exclusive use of the audit committee. An Internal Audit function, by its very nature, is a part of management's systems of internal control and thus should be an asset and tool for management.
While the charter of, need for and capability of each company's internal audit function vary, management may find the following suggestions helpful in determining how to best leverage internal audit resources to achieve strong, well-designed and effective risk management, internal control and corporate governance processes:
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Utilize Internal Audit resources as part of the company's enterprisewide risk assessment/management process to identify, source, measure, prioritize and develop a plan to address and manage the most significant business risks it faces in achieving its business objectives. |
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Provide key input to the Internal Audit function in the development of the annual Internal Audit plan and changes to the plan during the year to focus limited resources on risks and areas of the greatest importance. |
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Consider how the Internal Audit function might be used as a rotational management-training program for company employees. Also, consider how guest Auditor and short-term temporary assignments of employees can provide needed specialized skills to the function. Evaluate and discuss with Internal Audit the need to supplement its resource base and skill sets with outside resources. |
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Support the function in connection with its key findings and its plan for process owners to make changes and improvements to internal controls and process issues and deficiencies. |
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Visibly support and encourage the mission and efforts of the Internal Audit function with an appropriate "tone at the top." |
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Work closely with the audit committee to help ensure the Internal Audit function remains objective and adds value to the organization. |
- 8. What is an Audit Committee's role with respect to an Internal Audit function?
Although the exact nature, charter, scope and reporting lines of Internal Audit may vary between companies, the Audit Committee plays a key role in supporting and overseeing aspects of an Internal Audit function's activities. While needing to ensure it does not assume day-to-day oversight activities on behalf of management or the Internal Audit function, the Audit Committee generally should be involved in the following matters :
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Provide input and approve the written charter for the Internal Audit function, including periodic review and updating. |
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Understand, discuss and approve the company's risk assessment and resulting Internal Audit plan. As appropriate, review, discuss and approve changes to the audit plan during the year. |
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At least annually, evaluate the Internal Audit function in relation to meeting the needs of the company and the Audit Committee, including compliance with its written charter. |
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Hold executive sessions with the company's Chief Audit Executive. |
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Provide input and direction as to the appropriate escalation protocols for significant findings and issues. |
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Review, discuss and approve the compensation of the Chief Audit Executive, any changes therein and the hiring or termination of the Chief Audit Executive. |
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Understand, discuss and approve the funding level for the Internal Audit function, and discuss its appropriateness and adequacy with management and the Chief Audit Executive. |
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Review ongoing activities of the Internal Audit function, including its reports, and inquire as to any other matters that should be brought to the committee's attention. |
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Direct the Internal Audit function, as necessary, to perform special reviews on behalf of management or the Audit Committee, including investigations of fraud or suspected fraud. |
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Participate with Internal Audit to design and provide control, governance and ethics training to employees. |
While the above listing is not intended to be all-inclusive, it provides reasonable overall guidance. Each Audit Committee should discuss, along with input from management, the role it should play in connection with the company's Internal Audit function.